ScanPlz for
groups with several branches

What does ScanPlz do for a group with several branches?

ScanPlz runs every branch on one login, built for Nepal. Each branch has its own prices, hours and staff, and you see them all side by side. Staff see only their own branch. Stock moves between branches, and the owner hears about unusual activity anywhere, first.

Which everyday problems does it fix?

• Prices that differ by branch kept in separate places: each branch has its own prices and items in one system.
• Not knowing which branch is doing well: reports per branch, side by side or for the whole business.
• Staff seeing more than they should: staff can be limited to their own branch.
• Stock stuck in the wrong outlet: you can move it with transfers between branches.
• Hearing about problems late: owner-only alerts and a daily summary every morning.

What do you get?

Branches

• The account is set up as your business, then branches, then areas inside each branch (a dining room, rooftop or spa wing), then tables, rooms or seats.
• Each branch has its own code, address, phone, opening hours, prices and items, and can stop selling an item.
• Areas within a branch can show different menu categories in their own order.
• Branches can appear in "find nearby" and "deals near me" for guests, or be hidden.

Staff

• Staff can be limited to their own branches, while owners and admins see everything.
• Ready-made roles, plus your own roles that open only the pages you choose. One person can have more than one role.
• An activity log of what staff did, and a performance report per person.

Reports and owner updates

• Sales per branch, per staff member and per area, or for the whole business. Every report can be exported.
• Margins, voids and complimentary items by employee, and order speed by stage.
• A daily summary every morning, so you don't have to sign in and check the dashboard every day, and a guest report every Monday.
• Owner-only alerts for unusual staff activity: voids, refunds or a cash difference.

Stock

• Stock per location, low-stock alerts, cycle counts and transfers between branches.

What every branch gets

• QR codes that open your menu or catalogue on guests' phones, with no app and no sign-in.
• Payments recorded by staff: cash, card, eSewa, Khalti, Fonepay, ConnectIPS, IME Pay, bank transfer or store credit, and credit accounts (udharo) for regular customers.
• A counted cash close and a day-end report per branch.
• Feedback tagged to the branch, area and table, with urgent alerts when a guest is unhappy.
• Promotions, coupons, vouchers, loyalty, and email to your own customers in English or Nepali.

Plus everything for your kind of business: see ScanPlz for restaurants and cafés, hotels and resorts, spas, salons and clinics, banquets and events and shops, bakeries and retail.

How is ScanPlz different?

1. One login, every branch. You see each branch's prices, staff and sales side by side, with no separate system per outlet.
2. Each branch stays its own. It keeps its own prices, items, hours and staff, and staff see only their branch.
3. The owner sees it first. Voids, refunds and cash differences in any branch go to the owner only.
4. Built for Nepal. eSewa, Khalti, Fonepay, ConnectIPS and the other ways your guests actually pay are part of the product.
5. It brings guests back to every branch. Feedback, promotions, loyalty and messages are built in.
6. You pay for what you use. There's no flat monthly fee, the first Rs 500 of every month is free, and a month never costs more than Rs 2,000.

What does it cost?

The team confirms the rates for your business.

• New businesses: a 60-day free trial, with no limits.
• Staff accounts: Rs 25 per staff account a month. The owner's account is free.
• QR scans, orders and bookings: Rs 1 each. This is the maximum rate, and it can be adjusted.
• A booking is charged once, when it is confirmed or checked in. A hold that expires is never charged, and a booking's own order is not charged again as an order.
• Free every month: the first Rs 500 of your bill, covering everything. A month that comes to Rs 505 costs you Rs 5.
• Monthly cap: you never pay more than Rs 2,000 in a month, everything included.
• Included: all the features for your kind of business.
• Not in the current plan: IRD e-billing (VAT and PAN bills) and a website on your own domain. Both can be arranged on request.
• Paying us: one bill a month for what you used, or credit topped up in advance, by eSewa, Khalti, Fonepay or ConnectIPS. Your usage never stops you taking orders or bookings.

What do we need?

• Guests: their own phone. They need no app and no sign-in.
• Each branch: QR codes for its tables, rooms or shelves. We send you the codes ready to print.
• Staff: the ScanPlz admin app on any phone or tablet.
• Kitchens and counters: the kitchen screen, or thermal (ESC/POS) printers if you want printed tickets and receipts.

The ScanPlz team checks your current printers and sets up printing with you.

Who sets it up?

The ScanPlz team sets up your branches, and the menus or catalogues and prices of each the first time, and sends you your QR codes ready to print. You invite your staff by email or phone.

Trying it costs nothing upfront. Signing up at admin.scanplz.com is free, and new businesses get a 60-day free trial with no limits.

We already use another system. Can we keep it?

Keep what works, and add what you're missing. Here is what ScanPlz does that you may not have today:

• One login for every branch, with each branch's reports side by side
• Prices and items set per branch
• Staff limited to their own branch
• Stock transfers between branches
• Voids and complimentary items by employee, across branches
• Owner-only alerts for voids, refunds and cash differences in any branch
• Feedback tagged to the branch, area and table, with urgent alerts
• Each branch listed in "find nearby" and "deals near me", or hidden
• Different menu categories for different areas of one branch
• A daily summary every morning

Feedback and promotions can run from the QR code already on your tables, or on codes of their own, and loyalty has its own code. Each branch can choose, and they work alongside your current billing system. That makes them a natural place to start.

How does moving over work?

Start with one branch. Signing up creates your first branch, area and table, and the admin app shows when each area is ready. Move one branch first, see it working with its own staff, then add the others.

Bookings already taken in your current system finish there. New bookings go into ScanPlz.

1. A 30-minute demo using one of your branches as the example.
2. Sign up free. The ScanPlz team sets up your first branch.
3. The team checks that branch's printers and sets up printing with you.
4. Run one branch on ScanPlz with its own staff.
5. Add the other branches one at a time.

Can we export our reports?

Yes. Every report can be exported. You also get a daily summary every morning, so you don't have to sign in and check the dashboard every day.

Past sales and records from your current system don't move into ScanPlz, so keep them where they are.

Does ScanPlz issue VAT and PAN bills?

IRD e-billing (VAT and PAN bills for the tax office) isn't in the current plan, and neither is a website on your own domain. Both can be arranged on request: tell us, and the team will talk it through with you.

What if the internet drops?

ScanPlz works online. If the connection drops for a while, staff screens reconnect and catch up on the orders and calls they missed. If your internet is unreliable, tell us and the team will look at your setup.

What doesn't ScanPlz do today?

We'd rather you hear this now than find out later:

• guests paying inside the menu (staff record payments today);
• large imports of stock or recipes from a file, and purchase orders.

If one of these matters to you, tell us and we'll pass it to the team.

What happens to our data?

• Each business's data is kept separate, and staff see only what their role and branches allow.
• Staff accounts are protected: optional two-step sign-in, an email when someone signs in from a new device, accounts that lock after too many wrong passwords, and an activity log of what staff did.
• Customers' consent is recorded for each purpose. Every marketing message carries an unsubscribe link, and a customer's personal details can be erased on request.

For questions about hosting, contracts or a data agreement, the team will answer directly.

How do we see it working?

Book a 30-minute demo. We'll show ScanPlz using one of your branches as the example, by video call, Sunday to Friday between 10:00 and 16:30 Nepal time. Call 9805675588, write to [email protected], or chat with Kapi, our AI assistant, at kapi.scanplz.com. People from the ScanPlz team read every chat.

Or start on your own, free, at admin.scanplz.com.